Office Coordinator

• Posted by : Point Grey Physio

 April 14, 2025 - October 13, 2025

• Job category : General Office Work

• Salary : $34.50/hour

         

Job Description

Company & Job Description

Point Grey Physio aims to provide exceptional care to our patients and the Toronto GTA community, by focusing on the management, rehabilitation and prevention of injury and disease. We provide a multidisciplinary approach, integrating physiotherapy, chiropractic, massage therapy, naturopathic medicine, personal training and education to help our patients live healthy, active and pain free lives. We educate our patients, empowering them to make healthy lifestyle choices.

Key Responsibilities

1. Oversee administrative operations within the rehabilitation center, ensuring smooth coordination of staff and related personnel to support patient care and clinic functions.
2. Manage key office systems and processes, including budgeting, payroll, expenses, scheduling, filing, inventory, contracts, and supplies, ensuring compliance with health industry standards and regulations.
3. Coordinate and manage conference room schedules, ensuring efficient use of space for meetings and therapy sessions while maintaining a welcoming environment for patients and guests.
4. Develop and maintain a positive and productive work environment in the office, promoting collaboration between rehabilitation professionals, staff, and patients.
5. Maintain an organized and well-stocked inventory of office supplies, including medical and therapy-related materials, ensuring the clinic is always prepared for daily operations.
6. Manage patient inquiries and follow up on new leads from various sources, maintaining the internal CRM database to ensure accurate patient records and service requests.
7. Identify opportunities for operational improvements and implement new systems and processes to enhance our efficiency, patient care, and employee satisfaction.
8. Assist in achieving financial goals by preparing the center’s annual budget, scheduling expenditures, analyzing financial variances, and recommending corrective actions to ensure financial stability.
9. Research industry trends, emerging treatments, and events to stay informed about new tools, techniques, and best practices in rehabilitation and healthcare management.
10. Supervise junior administrative staff, assisting with recruitment, onboarding, and training of new team members to ensure high-quality patient service and a collaborative work environment.

Qualifications & Skills

1. College diploma is required, preferably in business administration and management or other related fields.
2. Minimum 1-2 years of experience related to office administration, preferably with experience in a mid/senior-level position.
3. Must be proficient in Microsoft Office (Excel, Word, PowerPoint, etc.) and other standard office tools, and have the eagerness to learn.
4. Positive and professional attitude while being detail-oriented, organized, and attention to detail.
5. Strong problem-solving and multitasking skills, organizational and time management skills.
6. Ability to handle matters proactively, expeditiously, and judiciously.
7. Excellent interpersonal skills, written and verbal communication skills in English.
8. Ability to supervise staff and lead team members.

Job Location

188 - 4235 Sheppard Ave E

Toronto, ON

M1S 1T7

Terms of Employment

Permanent; Full-time

Wage & Benefits

$34.50/hour, 30 to 40 hours per week

Vacation & Paid Time Off

How to Apply

If you think you may be a great fit with our team, please send your resume by email to alice.pointgrey@gmail.com with the subject of “Office Coordinator”. We thank everyone in advance for their interest in this job opportunity; however, only those candidates under consideration will be contacted directly.