Administrative assistant

• Posted by : Safety Plus

 October 17, 2024 - September 17, 2025

• Job category : Administrative Support

• Salary : $35.25 hourly / 35 hours per Week

         

Job Description

Location: Brampton, ON L6S 0E7

Salary: $35.25 hourly / 35 hours per Week

Number of vacancies: 1

Overtime: 1.5 times of gross pay after completion of 44 hours

Vacation Pay: 4% on every pay period

Job Type: Permanent employment

Job Responsibilities:

• Answer phones, emails, and inquiries promptly, directing them to the appropriate department or individual for resolution or follow-up.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents, ensuring clarity, accuracy, and adherence to company standards.
• Input and update data into systems, maintain organized physical and electronic files, ensuring accuracy, confidentiality, and ease of retrieval.
• Monitor and maintain inventory of office supplies, reorder as necessary, and ensure the office is fully stocked and operational.
• Greet and assist visitors, address inquiries, provide information, and ensure a positive experience for all clients, customers, and guests.
• Track office expenses, prepare purchase orders, submit invoices for approval, and ensure timely payments are made in accordance with company policies.
• Schedule and coordinate appointments, meetings, and travel, ensuring all events align with executives' priorities and avoid conflicts or double-booking.
• Liaise with management for office maintenance issues, including repairs, cleaning, and safety, ensuring the work environment remains clean, functional, and safe.
• Handle sensitive information with discretion, ensuring confidentiality is maintained across all communications, documents, and discussions within the office environment.
• Compile reports, track progress on tasks, and assist with data analysis, providing detailed and accurate updates to managers or leadership teams.

Eligibility Requirements:

• A secondary (high) school graduation certificate or equivalent is the minimum educational requirement.
• 7 months to less than 1 year of experience in an administrative or office support role is preferred.
• Ability to manage multiple tasks efficiently and maintain a structured workflow.
• Excellent verbal and written communication skills in English, with the ability to interact effectively with both staff and clients.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, fax machines, etc.).
• Capable of prioritizing tasks efficiently and meeting deadlines in a timely and organized manner.
• Ability to handle sensitive information with discretion and maintain confidentiality in all administrative processes and communications.

Send your resume to workatsafetyplus@gmail.com