Office Administrative Assistant

• Posted by : AIMS Group

 October 16, 2024 - July 15, 2025

• Job category : Accounting & bookkeeping

• Salary : $29.00 per hour wage rate

         

Job Description

About the Organization:

AIMS Group (Accounting Info. & Mgmt. Solutions) is a public accounting firm, located in Etobicoke, Ontario, Canada. We are a growing, but highly regarded financial accounting and taxation professionals that offer accounting, business planning, bookkeeping, finance, estate & retirement planning, taxation, tax audit assistance, and other related services.

For more information about AIMS Group, please visit our website at www.aimsgroup.ca

About the Opportunity:

AIMS Group has an immediate job opening for the position of a Office Administrative Assistant. This is a permanent full-time opportunity. This job position oversees all activities related office administrative work for our various business clients. This position will be responsible for day-to-day administrative work as well as provide accurate and timely office policies and procedures information. This position ensures compliance with all business policies related to customer service, and security of data.

This job is characterized by the fast-paced and deadline driven nature of the work. It requires strong administrative and customer service skills along with proactive planning in order to effectively deal with the work flow inherent.

About the Location:

We are located at 670 Rexdale Blvd, Unit 6, Etobicoke, Ontario, M9W 0B5. The main intersection is Humberwood Blvd and Rexdale Blvd in the city of Etobicoke.

About the Job Duties and Responsibilities:

Following are job duties and responsibilities for this position:

Job Duties and Responsibilities:

• Perform administrative office duties such as arranging and processing business financial, business registration and related data reports.
• Receive client calls, answer their inquiries, and arrange appointments.
• Manage work to ensure priorities are met and checking work for accuracy and completeness.
• Post business data entries into customized client work datasheets, assist in preparation of financial reports/ schedules, and perform other realted activities.
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person.
• Monitor office supplies and materials needed in daily office operations.
• Recommending enhancements to general office activities to ensure compliance with organizational and governmental policies and procedures and to ensure the most effective and efficient operations.
• Provide basic and accurate information in-person and via phone/email as directed. Review and act on government issued assessments, notices and statements as directed.
• Write and distribute emails, letters, faxes and forms.
• Receive, sort and distribute daily mail/deliveries.
• Administer policies and procedures related to client service, and privacy information.
• Perform other clerical administrative duties such as filing, photocopying, transcribing and faxing.
• Other Duties that are in scope of your job title & as assigned by mgmt..

About the Job Skills and Requirements:

Following are the job skills and requirements for this position:

• Secondary school education along with either Completion of 1- or 2-year College program for administrative assistant or related field  or minimum 1 year of experience in related field.
• Strong knowledge of Microsoft Office Suites, and various accounting and bookkeeping softwares ie. Profile, and Quickbooks is a strong asset for this position.
• First class communication and written skills along with ability to quickly understand and act on questions raised by clients in a timely manner.
• Self-motivated with a diligent and detailed approach to completing tasks.
• Ability to work independently with minimal supervision.
• Ability to handle work stress and pressure well.
• Ability to adjust your personal schedule to workload requirements.
• Flexibility to work additional hours during tax season (Feb to April)
• A high degree of initiative and independence.

About the Working Hours, Salary, Benefits and How to Apply:

Working Hours: It is a permanent full-time job position that required minimum of 35.00 hours per week.

Salary and Benefits:

      Job Salary:  $29.00 per hour, based on experience, skills and knowledge. / C $52,780.00  annual salary based on experience, skills and knowledge.

  How to Apply: Please apply via email at jobs@aimsgroup.ca or via fax at 1.844.246.7477

Further Inquiries: Please contact at 416.901.6002, Mr. Ranveet Sidhu, HR Advisor and Managing Director at AIMS Group