Administrative Assistant
- Posted by : Aptech Employment
August 20, 2024 - February 19, 2025
- Job category : Administrative Support
- Salary : 17.00 to 27.00 hourly
Job Description
Languages
English
Education
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Supervise other workers
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Carry out administrative activities of establishment
- Establish work priorities and ensure procedures are followed and deadlines are met
- Oversee and co-ordinate office administrative procedures
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Supervision
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Electronic mail
- Spreadsheet
Additional information
Security and safety
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Efficient interpersonal skills
Benefits
Health benefits
Financial benefits
Long term benefits
- Maternity and parental benefits
Other benefits
- Free parking available
- Other benefits
- Team building opportunities