Administrative Assistant

• Posted by : Groundworks Construction Supply Ltd.

 May 13, 2024 - July 12, 2025

• Job category : Administrative Support

• Salary : $25.00/Hour

         

Job Description

COMPANY SUMMARY:

Groundworks Supply is an experienced supplier of topsoil, gravel, sand, river rock, compost, manure, gravel, and landscape construction products. Our Lower Mainland-wide deliveries ensure your landscaping projects are completed on time and at your convenience.

COMPANY OPERATING NAME: Groundworks Construction Supply Ltd.

BUSINESS ADDRESS: 2806 Grandview Hwy, Vancouver, V5M 2C9 Canada

JOB SUMMARY:

We are looking to employ an energetic and enthusiastic Administrative Assistant for our growing company. As an Administrative Assistant at Groundworks Construction Supply Ltd., you will be an integral part of our team, providing support to our management and crew leaders. You will be responsible for managing administrative tasks such as scheduling appointments, coordinating with clients, and maintaining accurate records.

JOB TITLE: Administrative Assistant

NO. OF POSITIONS: 1

JOB DESCRIPTION AND DUTIES:

• Prepare reports, invoices and other related documents for organizations, suppliers and clients
• Input, collect and review data for reports
• Scan and photocopy documents for electronic databases
• Answer phone calls and electronic enquiries and relay messages to internal departments
• Schedule and confirm appointments and meetings for employer
• Maintain and review electronic data filing system regularly to ensure all records are updated
• Coordinate with Transport Division / Agency for timely receipt / delivery of the materials.
• Monitor levels of office supplies and order as needed
• Supervise and train office staff in procedures and software use
• Record and prepare meeting minutes
• Prioritize administrative tasks and meet deadlines
• Ensure that office is neat a, clean and hygienic at all times
• Other related duties as required

EDUCATION, EXPERIENCE AND LANGUAGE REQUIREMENTS:

• Completion of secondary school is required
• 1-2 years of related experience is an asset
• Ability to communicate in English

WORKING CONDITIONS AND PHYSICAL CAPABILITIES:

• Develop and maintain positive working relationships with co-workers, contractors, and management
• Anticipate, troubleshoot, and solve problems
• Possess effective interpersonal skills
• Demonstrate flexibility and good judgment
• Display reliability and organizational skills
• Work effectively as part of a team

TERMS OF EMPLOYMENT: Permanent Full-time, Long-term.

WAGES:  $25.00/Hour

HOURS OF WORK: 40 hours per week

OVERTIME: One and one-half times the regular wage rate as per provincial regulations.

BENEFITS PACKAGE:

• Insurance from Workplace Safety and Insurance Board covered by employer.
• Vacation pay as per provincial regulations will be paid each payday on a semi-monthly basis.

Preference given to applicants who are Canadian citizens, Canadian Permanent Residents, Asylum Seekers with Valid Open Work Permits, New Immigrants, Indigenous Persons / Aboriginals, Visible Minorities and Vulnerable Youth.

If this opportunity interests you, and you meet all of the above requirements, please submit your resume and a cover letter by email to us at GroundWorksContSupply@hotmail.com or by mail at Groundworks Construction Supply Ltd. 2806 Grandview Hwy, Vancouver, V5M 2C9 Canada. Only qualified candidates will be contacted. We thank all applicants for their interest in the position; however, only those selected for interviews will be contacted.